By
El Copeland
August 21, 2024
•
20 min read
Business
Tutorials
Choosing the Right Ticket Status Colors in HaloPSA
Have you implemented unique colors for your Ticket Statuses in HaloPSA?
Coloring these Statuses adds a great Quality of Life to your Agents working tickets. Often, it is treated as a nice-to-have or “let’s just make it look pretty,” which are fine if it works for you. However, we invite you to imagine instead with us: what if you could leverage symbolic colors that guide an Agent through your defined ticket process. What if you could implement that in a reasonable way?
So, to help lessen that decision fatigue for you since we know you’re busy customizing every other setting in HaloPSA as well, here is the framework that Rising Tide uses to approach customizing these settings to help you quickly and sensibly label your Ticket Statuses. In a future article, we’ll tackle Ticket Action color codes; however, the concepts will generally remain the same.
Laying out the Ticket Status Colors Framework
Before we jump into coloring statuses, let’s start by defining a ticket’s lifecycle according to how your Agents need to allocate their attention to those tickets, whether that is dictated by standard professionalism or ensuring SLAs are kept. For the sake of this conversation, we are going to address these ticket attention phases with the segments: Normal Attention, Elevated Attention, or Inert Attention.
Normal Attention
Ideally, your Agents receive a ticket and all things are “Go,” they have everything they need to start working, and then Close the ticket when they've successfully completed the task and can rest on their laurels (or move on to the next ticket!).
We recommend all Normal Attention tickets to be assigned “cool colors” like greens, blues, and purples. (And not cool because we think they’re rad, cool as opposed to warm colors, more information here on color theory) Statuses like New and In Progress generally belong here. We have the ticket, everything is going as planned. What a perfect, serene world. Peaceful, isn’t it?
Unfortunately, that’s not the reality in most of our businesses! What happens when tickets require extra attention or action to ensure their timely completion?
Elevated Attention
Here in Elevated Attention is where we see statuses like Escalated, Pending Approval, or Reopened: tickets that we need to be actively thinking about and revisiting, especially ones that are keeping our SLA clock running. To inspire action and increase visibility, we’re using warm, fiery colors like Orange, Red, and Yellow.
What if there is a ticket where we cannot take immediate action, or it doesn’t warrant it? That’s our last category: Inert Attention.
Inert Attention
There will be times when our tickets are active but there is literally nothing we can do but wait. The SLA clock isn’t running, so we don’t need to worry about taking action on these just yet: statuses like Waiting on Client or Waiting on Vendor. We recommend using greys to signify these statuses’ inactive character.
In general, we recommend you set up HaloPSA to do most of the status setting and remembering to move tasks in and out of statuses, especially Inert-type statuses. Specifically, when setting up these Inert Attention statuses in HaloPSA, be sure to build those Ticket Statuses, Ticket Type Settings, and your related Workflows so when a ticket enters or exits an Inert status, it automatically puts the ticket on or removes it from SLA hold. You can see examples of these settings in the screen captures below.
Some examples of this recommendation in action could be:
- Setting a Waiting on Client ticket to Attention Required when a customer replies to an email
- Setting a Waiting on Vendor ticket to Attention Required when a Supplier updates
- Setting a ticket to Scheduled upon creating an Appointment (Ticket Type Settings: Status after user appointment booking (resource booking), or Status after Agent creates appointment)
- Automatically setting Waiting on Client tickets to Closed after a certain number of hours with no reply according to SLA rules you set.
Ticket Status Colors Framework in Action
With all of these ideas in mind, we suggest as you approach customizing each ticket status, you ask:
What type of Attention do I expect of my team at this status: Normal, Elevated, or Inert?
When you have that answer, choose a color from the suggested family. Remember that color for other statuses you may have for other Ticket Types so it stays consistent regardless of what Area your Agent is operating from!
Here are some examples for what we specifically recommend to Rising Tide Customers. You will likely not need all of them, depending on your MSP’s needs:
Normal Attention
- Brand New/Assigned (Waiting on You): Green — Ticket is newly created and waiting for initial action. Green indicates readiness to start and clear action needed.
- Claimed/Work in Progress: Blue — Ticket is actively being addressed towards resolution. Blue symbolizes confidence in ongoing work and progress.
- We’d be remiss if we didn’t specifically call out that at Rising Tide we recommend that your Agents should not be "Claiming" tickets until they're ready to work on them.
- Closed: Black — The ticket has been fully resolved and all necessary actions are completed. Black signifies completion and closure of the ticket.
Elevated Attention
- Pending Approval: Yellow — Awaiting authorization or approval to proceed. Yellow is high-visibility and unique to call attention to follow up that may be necessary.
- Escalated: Orange — Moved to a higher level of support due to complexity or urgency. Orange highlights urgency and attention required.
- Customer Updated/Vendor Updated/Approver Updated: Orange— Orange is used to indicate recent release from a paused status like Waiting on Customer or Waiting on Vendor and subsequent re-instating of the current SLA timer, if applicable.
- Attention Required: Orange — Elevated attention needed following removal from an SLA hold.
- Reopened: Red — Previously closed/resolved ticket is active again due to additional issues or dissatisfaction. Red indicates a critical reactivation that needs immediate reassessment.
Inert Attention
- Waiting on Client: Grey — Progress on the ticket is paused because it requires input or action from the client. Grey suggests inactivity from the MSP’s side, waiting on external action.
- Waiting on Vendor/Waiting on Parts: Grey — Progress on the ticket is halted while waiting for action or information from an external vendor. Similar to waiting on client but specific to external vendors.
- Scheduled: Purple — Scheduled could also technically be included in the Normal category, hence the cool purple. Denotes a paused status where work is planned, but no active work is required.
- Resolved: Teal — Similar to Scheduled, Resolved straddles the Normal category as well. The issue within the ticket has been addressed, awaiting final closure or verification from the requester. Teal is a calm yet upbeat color indicating resolution but awaiting final closure.
As with most rules, there are going to be times when items cross between phases, or you may operate differently and not define a ticket status the same way we did here.
Maybe you have some color-blind technicians on staff and decide to use completely different colors completely or none at all. (If you do want to create a color-blind friendly palette, here’s a great resource.)
Maybe you want to choose different values (light or dark) within a certain family than what Halo provides.
Good! Break our rules. They're just here to help you decide what you do or don't actually want.
Our main recommendation is that you use your best judgement on what is right for your team and just be consistent which sometimes means keeping it simple. And let us know what you ended up doing, you may help someone else. Happy customizing!
As Partner and Business Consultant at Rising Tide, I help organizations align culture with efficiency, bridging the gap between strategy and the everyday systems that make it work. I’ve spent my career leading diverse, cross-functional teams and building communities where people actually want to learn and collaborate. With roots in technology, education, user experience & design, and project management, I specialize in turning complex ideas into clear, actionable plans that keep both people and projects thriving.
Outside of work, you’ll usually find me weight-training, gardening, or rewatching Doctor Who with a cat in my lap.
See some more of our most recent posts...
By the [run]Book: Episode 17
Episode 17 wraps up 2.21 and begins 2.212 covering key HaloPSA updates across billing, SLAs, and ticket workflows. Highlights include dynamic ticket filters, default billing templates, and improved billing visibility—making this a must-watch for MSPs optimizing operations and reporting.
Read post
Episode 17 warps up the breakdown of version 2.21 and begins 2.212, highlighting impactful updates across billing, SLA visibility, and ticket management. The team dives into major improvements like dynamic ticket filters, default billing templates, and better billing tab access controls. This episode is especially useful for MSPs looking to tighten billing accuracy, improve reporting visibility, and streamline ticket workflows.
Watch Now: By the [run]Book: Episode 17
For easier tracking, check out haloreleases.remmy.dev to filter and search HaloPSA updates by ID, version, and keyword.
Important Mentions
Billing Tab Visibility Changes | v2.212 #1062249 | 30:16
The Billing tab is now visible to agents without requiring full billing permissions, with actions locked based on access.
- Improves visibility without over-permissioning agents
- Reduces need to grant risky billing permissions
- ⚠️ Be cautious: exposing billing data still requires process control and training (as discussed in the episode)
SLA Breach Visibility for On-Hold Tickets | v2.21 #795425 | 12:33
Tickets on hold can now be included in SLA breached filters.
- Previously, putting a ticket on hold could hide SLA breaches
- This setting ensures accurate reporting and accountability
- ✅ Recommended: turn this on immediately
Default Billing Template for New Customers | v2.21 #792419 | 13:01
You can now define a default billing template applied automatically when creating a new customer.
- Removes need for custom automation to apply templates
- Ensures consistent billing rules across all customers
- ✅ Recommended: enable this and retire older automation-based approaches
Dynamic Ticket Filters | v2.21 #772177 | 16:52
Dynamic filters can now be used on ticket lists for more flexible querying.
- Enables complex AND/OR filtering logic
- Reduces reliance on multiple saved views
- Opens the door for more advanced automation without SQL
- 🚀 One of the most impactful usability improvements in this release
FullFeature List
Changing the Product/Item 3rd Party ID reference will now be copied to recurring invoices when configured in Item Settings | v2.21 #956174 | 5:23
This helps keep recurring invoices aligned when item third-party IDs change.
- Useful during accounting platform migrations
- Reduces manual cleanup on recurring invoice records
- Helps preserve item mapping consistency across systems
Invoice Due Date option "Equal to Invoice Date" has been added to the Recurring Invoice options to match the options at Customer setup | v2.21 #933961 | 6:09
Recurring invoices now get the same due date option already available at customer setup.
- Brings recurring invoice behavior into line with customer billing settings
- Helpful for teams that want cleaner due date standardization
You can now hide the ‘Approve/Reject All’ buttons on the Portal My Approvals page and require approval notes to always show ticket details | v2.21 #898703 | 6:22
This adds more control to portal-based approval workflows.
- Helps avoid overly broad one-click approval behavior
- Encourages better review discipline
- Improves auditability around approval notes and detail visibility
Added 2 new Site-level settings to create invoices against a different Customer | v2.21 #859082 | 6:40
This extends alternate invoicing behavior down to the site level.
- Adds more flexibility for multi-site or multi-entity billing setups
- Useful where billing responsibility differs by site rather than customer
Added a setting "Re-assign tickets to unassigned when the assigned agent is made inactive" to the Microsoft Entra integration to allow agent tickets to be re-assigned if they are deactivated via an import | v2.21 #833690 | 7:04
This helps prevent tickets from disappearing into inactive-agent limbo.
- Particularly useful when Entra sync deactivates agents automatically
- Helps surface tickets that might otherwise get lost
- Worth reviewing carefully because reassignment can also affect downstream reporting
You can now add Primary Agent, Secondary Agent & Account Manager as criteria for ticket filter profiles and lists | v2.21 #827931 | 9:50
More ticket list criteria means more practical operational views.
- Lets you filter based on responsibility relationships, not just ticket ownership
- Useful for dashboards, routing views, and account oversight lists
Improvements to ManageEngine Endpoint Central Integration | v2.21 #815251 | 10:11
This update improves the ManageEngine Endpoint Central integration.
- Better integration maturity is always welcome for teams relying on external RMM/endpoint tooling
- Useful for shops standardizing around that stack
Added the ability to use generic Open ID Connect single sign-on | v2.21 #814980 | 10:36
Halo now supports generic OpenID Connect SSO.
- Expands identity provider compatibility beyond more limited built-in options
- A solid improvement for organizations with more advanced authentication requirements
Added the ability to clone Item Bundles | v2.21 #801764 | 11:31
You can now duplicate item bundles instead of rebuilding them manually.
- Saves setup time
- Helpful when creating variations of similar commercial offerings
Added settings in asset management and services configuration for the name shown for the assets and services areas | v2.21 #798807 | 11:36
This adds more naming flexibility to the UI.
- Lets teams align terminology with internal language
- Helpful for organizations that want the platform to better match how they talk about assets and services
Added a setting to the SLA configuration to allow tickets that are on hold to be included in the SLA Breached filter for ticket lists | v2.21 #795425 | 12:33
This makes SLA breach reporting more honest and more useful.
- On-hold tickets can still be breached, and now your filters can reflect that
- Recommended setting to enable for better service visibility
You can now set a default billing template, picked up when creating a new customer. | v2.21 #792419 | 13:01
A major improvement for standard billing configuration.
- Great for MSPs using a common template across all new customers
- Replaces the need for custom customer-created automation in many environments
Added support for asset-based meters on recurring invoice lines, enabling managed print functionality | v2.21 #787149 | 15:28
This adds more flexibility to meter-driven recurring billing.
- Especially relevant for managed print and other metered service models
- Supports scenarios where an asset carries multiple billable meter values
Added the ability to use dynamic filters on ticket lists | v2.21 #772177 | 16:52
Dynamic ticket filters add a much stronger filtering experience.
- Supports grouped filter logic beyond basic visible-column filtering
- Helps reduce list sprawl and improves usability for operations teams
Added the ability to clone custom fields | v2.21 #722363 | 21:17
Cloning custom fields speeds up admin work.
- Useful when building multiple similar fields
- Cuts down repetitive configuration effort
Improvements to Pie and Doughnut Chart data labels | v2.21 #638315 | 21:49
This update improves chart label readability.
- Helpful for dashboard clarity
- A small but welcome quality-of-life improvement
Improvements to the Update Encryption option found in Security/Advanced Settings | v2.21 #510731 | 22:24
This update refines the encryption update workflow.
- Relevant for teams actively managing advanced security settings
- Another admin-side quality improvement
A setting has been added to Call Management configuration to show the user's preferred number on the call screen | v2.21 #510517 | 22:56
This improves call handling context.
- Puts the preferred number front and center
- Helpful for service desks handling inbound and outbound calls
Properties have been added to Item and Item Group for "Number of decimal places to use for quantity" that will affect the default decimal behaviour | v2.21 #228735 | 23:17
This gives more control over quantity precision.
- Useful for products or services sold in partial units
- Helps tailor quantity behavior to the actual commercial model
When using the configuration option to allow all Project and Tasks to be chosen when creating a Project from a Sales Order line, this will now include Tickets if they are linked to a Sales Order line | v2.212 #1062502 | 25:12
This improves flexibility when linking work records from sales orders.
- Helpful for teams using tickets instead of projects in some fulfillment scenarios
- Better supports mixed service delivery workflows
The Billing tab of a Ticket will now show for agents without requiring the Billing Details permission. Actions and properties within the Billing tab will be locked depending on permissions | v2.212 #1062249 | 30:16
This adds better billing visibility without fully exposing billing controls.
- Good balance between awareness and security
- Still requires caution around how teams use the billing area
ID can now be specified in a Ticket spreadsheet (XLS/CSV) import to update existing Tickets | v2.212 #1062155 | 32:34
Spreadsheet imports can now target existing tickets by ID.
- Makes bulk updates easier
- Useful for admin cleanup or migration workflows
The heading for the timer on the Ticket details pane has been removed | v2.212 #1061107 | 32:50
A small UI cleanup on the ticket details pane.
- Frees up a bit more space
- Minor but sensible interface polish
A configuration option has been added to allow Co-managed agents to log time | v2.212 #1060620 | 33:09
This adds flexibility for co-managed support models.
- Lets co-managed agents participate more directly in time tracking
- Helpful for shared-service or hybrid support arrangements
An option has been added to the CSP Integration so that you can map Users to "Do not import" so that mappings will not be automatically created for them in cases when the Users are not within the scope of a specific tenant permissions. | v2.212 #1060619 | 36:23
This improves control over CSP user mapping behavior.
- Helps avoid unwanted user mappings
- Useful where tenant scope or permissions are intentionally limited
Added a hint has been added to the Customer Tax rate selection when using Xero to better explain when this rate is used | v2.212 #1060166 | 38:25
This adds clarification around tax rate usage in Xero-linked setups.
- A small but useful usability improvement
- Helps reduce confusion in finance configuration
A button has been added to the Client Billing tab to clear the current Avalara Tenant. | v2.212 #1059696 | 38:34
This makes Avalara tenant cleanup easier from the client billing tab.
- Handy for correcting configuration mistakes
- Saves time compared with more awkward reset workflows
Runbooks can now be triggered from Custom Buttons on the following entities: Client, Site, User, Device, Quotation, Purchase Order, Invoice | v2.212 #1059597 | 38:56
This is a strong automation improvement.
- Lets you trigger runbooks directly from more parts of the UI
- Opens up practical workflows for service, sales, procurement, and account management
It is now possible to delete specific rows from a custom table using the property "delete_these_rows" | v2.212 #1059297 | 40:35
Custom table row deletion gets more precise.
- Useful for automation and structured data maintenance
- Reduces the need for full-table replacement logic
When using the configuration option to not create invoice lines with 0 value, recurring invoices lines shown in recurring invoice lists will be hidden if they have 0 value | v2.212 #1058650 | 40:54
This cleans up recurring invoice visibility.
- Keeps invoice lists tidier
- Makes review screens easier to scan
Minor changes to configuration to better explain how the function to automatically add Asset to Contracts can be configured | v2.212 #1058609 | 41:04
This is a documentation/config clarity improvement.
- Helpful for admins configuring asset-to-contract automation
- Less ambiguity is always welcome in contract automation settings
Additional options have been added to Ticket Rule assignment for Regional Manager, Logistics Manager, Sales Representative, Account Owner and CXM Lead | v2.212 #1057719 | 41:13
Ticket rule assignment now supports more role-based options.
- Improves routing flexibility
- Better reflects broader operational ownership models
Added approval rule criteria "Already approved by agent" | v2.212 #1057491 | 41:21
Approval rule logic gets another useful condition.
- Adds more nuance to approval workflows
- Helpful for reducing redundant approval steps
Added Supplier as a criteria field for dynamic field visibility, and added Supplier as notification criteria | v2.212 #1057372 | 41:56
Supplier-related configuration gets more flexible.
- Helps tailor field visibility based on supplier context
- Adds supplier-aware notification scenarios
Variables have been added that can be used on Project Templates when created from a Sales Order line | v2.212 #1057339 | 42:34
Project templates now get more dynamic input from sales-order-driven creation.
- Improves template flexibility
- Helpful for standardized fulfillment workflows
Additional columns have been added to the Quote and Sales Order line column profiles | v2.212 #1057260 | 42:47
This expands visibility in quote and sales order line views.
- Helpful for finance and sales review workflows
- More columns means less need to jump into detail views
An option has been added to the setting "Allow a Tickets Customer and Site to be different from the Users Customer and Site" to allow only the Site to be changed for a given User | v2.212 #1057242 | 42:59
This makes customer/site control more precise.
- Adds a middle ground between fully matching and fully independent customer/site behavior
- Useful for environments with stricter user association rules
Added additional response schemas to the API swagger documentation | v2.212 #1053435 | 43:56
The API docs continue to improve.
- Better documentation supports better integrations
- Especially useful for teams building custom API workflows
You can now specify the amount of columns you'd like like to show when logging a ticket through the agent app | v2.212 #1053014 | 44:35
This improves ticket logging layout flexibility in the agent app.
- Lets teams control form density
- Helpful when designing cleaner ticket intake experiences
Auto payments processed via Stripe on the integrator now use idempotency keys | v2.212 #1052572 | 45:31
This is an important reliability improvement for payment processing.
- Helps prevent accidental duplicate processing
- Good back-end hardening for Stripe-integrated billing
Added the ability to be able to change a service's category when the service is created from an asset | v2.212 #1050926 | 45:52
This adds more flexibility when services are generated from assets.
- Useful where the default category is not the right long-term fit
- Gives admins more post-creation control
Added the setting 'Copy values to parent Tickets on new Ticket screen' at custom field and ticket type field level | v2.212 #1042761 | 45:59
This improves parent/child ticket data behavior.
- Lets values flow upward earlier in the ticket creation process
- Helpful for service desks using child-ticket-driven workflows
Added the ability to link a 3rd party ID against agents, teams, agent roles, user roles, and CABs | v2.212 #1041704 | 47:57
Third-party ID linking is now available across more entities.
- Supports cleaner integrations
- Helps external systems map records without relying on internal IDs alone
Added flastactiondate as a field within the Query Builder | v2.212 #1041176 | 50:52
Query Builder gets another field for reporting logic.
- Gives admins more data points to build useful views and reports
- Helpful for operational tracking
Account and Prospects can now be viewed in Top Levels | v2.212 #1034016 | 50:56
This expands visibility of account/prospect records in top-level views.
- Useful for sales and account-management workflows
- Continues the gradual maturity of account/prospect handling
Added access control for custom buttons | v2.212 #1033683 | 51:35
Custom buttons now get access control.
- Lets admins expose UI actions more safely
- Important for governance as button-triggered automation becomes more powerful
UI Improvements to the New Opportunity Screen launched from Accounts/Prospects records | v2.212 #1032933 | 51:42
This adds polish to the opportunity creation experience.
- Makes sales workflows smoother from account/prospect records
- A welcome UX improvement for CRM-oriented teams
API Key Authentication method added to the Halo API | v2.212 #1032829 | 51:47
This is one of the biggest integration-facing updates in the episode.
- Makes API authentication easier in many practical scenarios
- Especially useful for agent-based integrations and tooling
- Important reminder from the episode: permissions are tied to the identity behind the key, so scope and access design still matter
By the [run]Book: Episode 16
Episode 16 of By the [run]Book continues the walkthrough of HaloPSA v2.210, covering updates to billing behavior, ticket automation, AI features, and asset management improvements. Mendy and Robbie highlight several settings MSPs should review carefully—especially a billing change that can lock recalculation—and share practical insights on how these updates may impact real-world workflows.
Read post
In Episode 16 of By the [run]Book, Mendy and Robbie continue reviewing HaloPSA v2.210, covering a wide range of updates across billing, workflows, integrations, AI, and asset management. The episode highlights several settings MSPs should review immediately—especially a billing change that can lock recalculation—as well as improvements to ticket automation, AI categorization, and service desk efficiency.
Watch Now: By the [run]Book: Episode 16
For easier tracking, check out haloreleases.remmy.dev to filter and search HaloPSA updates by ID, version, and keyword.
Interesting Features
Editing billing time allocation will lock billing recalculation | v2.21 #1044274
A setting has been added to Billing configuration so that editing the billing time allocation on an action will lock the ticket from billing recalculation.
- This setting can cause technicians to unintentionally override billing rules.
- When enabled, Halo will lock the time entry and prevent recalculation of billing.
- If your billing rules rely on rounding, billing plans, or multipliers, this can break those calculations.
- Recommendation: Check your system and make sure this setting is turned off unless you intentionally want technicians to override billing behavior.
Credit notes can default to today’s date | v2.21 #1042924
A setting has been added to Credit Note configuration so that the Credit Date is set to today's date instead of the Invoice Date.
- Helps keep financial reporting aligned with the actual credit date.
- Prevents credits from affecting historical invoice periods.
- Recommended to enable for most accounting workflows.
Auto-assign the next unassigned ticket when closing a ticket | v2.21 #1003964
Added a new setting that automatically assigns an Agent the next available Unassigned Ticket when they close a Ticket.
- Great for service desks using load-balanced queues.
- Reduces technician idle time between tickets.
- Keeps agents moving directly to the next available task.
Parent tickets can inherit dates from child tickets | v2.21 #975755
Added a new Ticket Type setting: "Automatically set Start Date and Target Date based on Child Tickets".
- Especially useful for project-level tickets.
- Automatically keeps parent ticket timelines aligned with underlying tasks.
- Reduces manual date management in complex projects.
FullFeature List
A setting has been added to allow the Ticket entities to be added to a separate group when creating invoices in the "Ready for Invoicing" area | v2.21 #1044974 | 2:35
This setting adds a new option for grouping ticket entities during invoice creation in the Ready for Invoicing area.
- Provides an additional way to organize invoice entities
- May help improve visibility when reviewing invoice lines before creation
A setting has been added to Billing configuration so that editing the billing time allocation on an action will lock the ticket from billing recalculation | v2.21 #1044274 | 5:24
This setting locks a ticket from billing recalculation when billing time allocation is edited on an action.
- Prevents automated billing recalculation rules from applying
- Technicians may unintentionally override billing rules
- Locked entries must be manually unlocked before recalculating
The variable $_OPPVALUEADJUSTED has been added for the Opportunity Value | v2.21 #1043479 | 9:44
A new variable has been added for adjusted opportunity value.
- Useful for workflows and automation referencing opportunity value
- Allows adjusted opportunity calculations to be referenced more easily
Setting a workflow step outcome is now mandatory so that invalid step cannot be set | v2.21 #1043033 | 10:16
Workflow steps now require an outcome to be selected.
- Helps prevent broken workflows
- Ensures invalid workflow steps cannot be set
A setting has been added so that during Invoice creation the Invoice Address of the Customer's main Site will be used by default | v2.21 #1042925 | 11:09
Invoices can now default to the customer’s main site address.
- Helps standardize billing addresses
- Reduces manual selection during invoice creation
A setting has been added to Credit Note configuration so that the Credit Date is set to today's date instead of the Invoice Date | v2.21 #1042924 | 12:52
Credit notes can now default to today’s date instead of the original invoice date.
- Helps maintain accurate financial periods
- Prevents backdating credits to historical invoices
A setting has been added to Email configuration that will cause prefixes such as FW: and RE: to be stripped from the beginning of emails when creating new Tickets | v2.21 #1041025 | 13:11
Halo can now remove FW: and RE: prefixes when creating tickets from email subjects.
- Keeps ticket subjects cleaner
- May improve consistency in ticket titles
Added AI Generated Summary as an available column in ticket column profiles | v2.21 #1037790 | 14:26
AI generated summaries can now be displayed in ticket column profiles.
- Helps technicians quickly understand ticket context
- Useful for triage and queue management
Added the setting 'Enable config change tracking for Services' to advanced settings | v2.21 #1032549 | 14:57
A new advanced setting enables configuration change tracking for Services.
- Improves auditing of configuration changes
- Useful for environments that track service configuration history
Added global setting in Asset Management to add a read-only field that displays an asset's DID | v2.21 #1027632 | 22:59
A global setting can now display the asset DID as a read-only field.
- Makes it easier to reference internal asset IDs
- Helpful for integrations and troubleshooting
Added the ability to specify different client credentials per instance for custom integrations | v2.21 #1027506 | 23:15
Custom integrations can now use separate credentials per instance.
- Useful for environments running test and production instances
- Improves credential separation and security
"Main Site Address" can now be used as a field on Client and Site column profiles | v2.21 #1024856 | 23:37
The Main Site Address field can now be used in client and site column profiles.
- Provides more flexibility when building list views
- Helps surface key address information quickly
Added a new way to load the instances area to improve performance | v2.21 #1024619 | 24:06
The instances area has been updated with a new loading method to improve performance.
- Helps reduce delays in environments managing multiple instances
A setting has been added to Contract configuration that allows Tickets to be created from Contract Schedules to be created a specified number of days before the Appointment date | v2.21 #1024527 | 24:29
Tickets generated from Contract Schedules can now be created a specified number of days before the appointment date.
- Helps teams prepare for upcoming scheduled work
- Useful for recurring service or maintenance visits
Added Owning Portfolio/Service/Business Application/CI as fields that are available to use in asset column profiles | v2.21 #1023421 | 25:39
Additional ownership-related fields are now available in asset column profiles.
- Improves visibility across assets tied to services and business applications
Added the ability to customise which fields show on the asset dependency diagram | v2.21 #1023353 | 25:48
Asset dependency diagrams can now display customizable fields.
- Makes dependency diagrams more flexible
- Allows teams to tailor diagrams to relevant asset data
You can now use the query param 'include_website=true' on the get all endpoint of client to include the website in the response | v2.21 #1018061 | 25:57
The client API endpoint can now return website data when requested.
- Useful for API integrations and reporting tools
Multiple Improvements have been made to the Twilio for WhatsApp Business Integration | v2.21 #1016946 | 26:11
The Twilio WhatsApp integration has received multiple improvements.
- Enhances messaging support workflows
- Improves integration functionality
Added a setting to disable assignment rules when syncing to Salesforce | v2.21 #1016418 | 27:58
Assignment rules can now be disabled during Salesforce sync.
- Provides more control over record ownership during integration
Added 'Secret in URI Parameter' as an authentication type for triggering a runbook by a webhook | v2.21 #1011441 | 28:05
Runbooks triggered via webhook can now use a secret URI parameter for authentication.
- Improves security when using webhook triggers
Added default user field for HubSpot quote import | v2.21 #1011046 | 28:44
HubSpot quote imports now include a default user field.
- Helps assign imported quotes to a default user
Added a new setting that automatically assigns an Agent the next available Unassigned Ticket when they close a Ticket | v2.21 #1003964 | 28:47
Agents can automatically receive the next unassigned ticket when they close one.
- Ideal for load-balanced service desks
- Keeps technicians working through the queue continuously
The Chat Bot can now pull data from browser local storage on Input steps | v2.21 #999644 | 29:45
Chat Bot input steps can now access browser local storage.
- Allows chatbot workflows to use browser-stored data
Added more configuration options for asset system fields | v2.21 #997653 | 30:52
Additional configuration options are now available for asset system fields.
- Provides more flexibility when customizing asset fields
Added Dynamic Button Visibility to asset custom buttons | v2.21 #997641 | 31:11
Asset custom buttons now support dynamic visibility.
- Allows buttons to appear only when relevant
Added SQL Lookups to Asset Fields | v2.21 #995633 | 37:06
Asset fields can now perform SQL lookups.
- Enables dynamic population of asset field data
- Useful for integrations and advanced automation
Allowed selection of a stock bin for non-serialised assets | v2.21 #989995 | 38:11
Stock bins can now be selected for non-serialized assets.
- Improves stock and inventory management workflows
Added Days Before and After Now date validation options for date custom fields | v2.21 #984104 | 38:24
Date custom fields now support validation rules relative to the current date.
- Enables rules like “must be X days before or after today”
"Workflow Stage" field is now available on the report query builder | v2.21 #980651 | 39:43
Workflow Stage can now be used in the report query builder.
- Expands reporting options for workflow-based processes
Improvements to the New Relic integration | v2.21 #978676 | 40:26
The New Relic integration has received improvements.
- Enhances monitoring integration capabilities
You can now configure whether the phone number field is mandatory at the Ticket Type level when End-Users raise tickets anonymously via the Portal | v2.21 #976768 | 40:33
The phone number requirement for anonymous portal tickets can now be configured per ticket type.
- Gives more flexibility in portal form requirements
Added a new Ticket Type setting: "Automatically set Start Date and Target Date based on Child Tickets" | v2.21 #975755 | 40:41
Parent tickets can automatically derive start and target dates from their child tickets.
- Very useful for project and multi-ticket workflows
Added new option to allow AI to suggest a category value from a configurable list of category values | v2.21 #972984 | 41:55
AI can now suggest ticket categories from a configurable list.
- Helps standardize ticket categorization
Added the setting 'Allow Agent Site Restrictions to restrict against the Site's User's and the Site's Organisation' in users settings | v2.21 #965724 | 46:23
A new setting expands how Agent Site Restrictions apply to users and organizations.
- Useful for environments with strict site access controls
Added an option to determine how the unique ID of appointments is calculated | v2.21 #961168 | 48:39
Halo now allows configuration of how appointment unique IDs are generated.
- Relevant for calendar and scheduling integrations
By the [run]Book: Episode 15
Episode 15 of By the [run]Book covers Halo v2.208 and the start of v2.210, highlighting improvements to SLA response targeting, shift clock-in/clock-out tracking, bi-monthly billing schedules, and expanded team leader permissions. Mendy and Robbie break down what these changes mean for MSPs refining service delivery, billing workflows, and internal access control.
Read post
Episode 15 of By the [run]Book covers Halo v2.208 and starts into v2.210, with Mendy and Robbie walking through SLA refinements, shifts/time tracking updates, billing cadence improvements, and tighter access controls across portals and reporting. Key moments include new SLA response targeting options, a clock-in/clock-out widget for shifts, a bi-monthly schedule period, and expanded team leader controls. This is a useful episode for MSPs looking to tighten operational workflow, reporting governance, and self-service experience improvements.
Watch Now: By the [run]Book: Episode 15
For easier tracking, check out haloreleases.remmy.dev to filter and search HaloPSA updates by ID, version, and keyword.
Added an option to Service Level Agreements to enable a different First Response Target to Subsequent Responses | v2.208 #988897 | 2:04
Adds an SLA option so your first response target can differ from subsequent response targets.
- Better reflects triage vs ongoing comms
- Cleaner SLA reporting for service teams
Added the FAQ List Ticket field as an available option for workflow automation criteria | v2.208 #987268 | 6:13
Adds the FAQ List Ticket field as a workflow criteria option.
- Enables knowledge-base-driven workflow logic
- Helps route/handle KB-related ticket workflows more precisely
Added a Chat Profile setting to allow the update of the End User of Tickets linked to an Anonymous Chat if the haloChat_inboundEvent_upgradeAnonChat is successfully called | v2.208 #984332 | 7:31
Allows ticket end-user updates when an anonymous chat is successfully upgraded.
- Improves attribution of chat-created tickets
- Reduces manual cleanup after anonymous-to-known identity transitions
Added a "Clock in, Clock out" widget for Shifts | v2.208 #984138 | 8:00
Adds a clock in/clock out widget for Shifts.
- Helps formalize on-duty time tracking
- Useful for after-hours / on-call patterns
Added a 2 monthly schedule period option | v2.208 #979982 | 10:45
Adds a 2-month schedule period option.
- Supports bi-monthly billing cadences
- Reduces schedule workarounds
Added multiple improvements to Knowledge Base latest article links | v2.208 #979751 | 10:59
Improves Knowledge Base latest article links.
- More consistent KB navigation as articles change/version
- Helps avoid “stale link” confusion
Added the option 'Visible - Read Only' to Agent Asset details screen visibility | v2.208 #979737 | 11:49
Adds “Visible - Read Only” for Agent Asset details visibility.
- Lets agents view key fields without editing
- Supports tighter asset governance
You can now configure a ticket to load balance upon reopening if the assigned agent does not meet the mandatory qualification matching criteria | v2.208 #979563 | 12:53
Adds load-balance on reopen if assigned agent doesn’t meet qualification rules.
- Keeps qualification matching consistent over the ticket lifecycle
- Helps avoid “reopen back to wrong resource” situations
Added a module for an integration with Opinyin | v2.208 #978437 | 13:06
Introduces a module for an Opinyin integration.
- Relevant if Opinyin is part of your customer feedback stack
- Worth evaluating for review/feedback workflow alignment
You can now send test emails for individual Mail Campaign email messages | v2.208 #977085 | 13:42
Adds test email sending for individual mail campaign messages.
- Helps validate content before sending live
- Reduces campaign mistakes
Added multiple new Halo API Actions in runbooks | v2.208 #974932 | 13:50
Adds new Halo API actions in runbooks.
- Expands no-code/low-code automation options
- Reduces dependency on custom calls in some workflows
Added a new setting to split Knowledge Base view counts. When enabled, the End-User portal shows only User views | v2.208 #971344 | 14:52
Splits KB view counts so end users see only user views (when enabled).
- Cleaner end-user analytics
- Separates agent/internal browsing from customer consumption
Added item group restrictions and a running cost total when adding items to new tickets on the self-service portal. | v2.208 #971032 | 15:27
Adds item group restrictions + running cost total on portal ticket item selection.
- Better guardrails for what customers can request
- More transparent cost expectations while building a request
Added a Ticket Reference field that can be searched and included in column profiles | v2.208 #968004 | 17:39
Adds a Ticket Reference field that’s searchable and usable in column profiles.
- Helpful for ITSM-style reference formats
- Improves filtering and reporting in list views
Service subscribers are now grouped | v2.208 #963508 | 18:56
Groups service subscribers.
- Improves clarity around AND/OR logic in subscriber conditions
- Makes complex subscriber setups easier to maintain
Added dollar variables ($) CONTRACTSLA, CONTRACTSUBTYPE & CONTRACTSTATUS | v2.208 #935851 | 19:55
Adds $ variables for CONTRACTSLA, CONTRACTSUBTYPE, CONTRACTSTATUS.
- Improves template and workflow flexibility
- Useful for notifications, templates, and automations
Improvements to Agent Resource Booking | v2.208 #935781 | 20:00
Adds improvements to Agent Resource Booking.
- Enhances appointment booking workflows
- Helpful if you’re trying to reduce reliance on external schedulers
Added options to encrypt variables and responses in Custom integration methods & Runbooks | v2.208 #882510 | 21:41
Adds encryption options for variables/responses in integrations/runbooks.
- Better security for sensitive values used in automations
- Especially relevant for API keys and secrets
You can now set an expiry date for software against an asset | v2.208 #880465 | 22:33
Adds software expiry date tracking on assets.
- Supports proactive renewals
- Enables automation around expiring software
Added a ticket type level setting that can allow you to show/hide approval actions for end-users. | v2.208 #859228 | 22:54
Adds ticket-type control for end-user approval action visibility.
- Keeps the portal cleaner where approvals aren’t relevant
- Useful for differentiating internal vs customer-facing ticket types
Added functionality for team leaders to modify their agents’ preferences | v2.208 #855276 | 23:07
Allows team leaders to modify agents’ preferences.
- Supports delegation without full admin access
- Helpful in scaled team structures
Added the ability to bulk add assets to a ticket via the asset search modal screen | v2.208 #835383 | 27:26
Adds bulk add assets via the asset search modal.
- Speeds up multi-asset incident/service request logging
- Reduces repetitive clicking
Added the ability to set a chat profile override at user role level | v2.208 #834258 | 28:11
Adds chat profile overrides at the user role level.
- Standardizes chat behavior by role
- Helps maintain consistency across teams
FAQ lists can now be included in Knowledge Base links and will auto-expand on open | v2.208 #833936 | 30:24
Allows KB links to include FAQ lists and auto-expand on open.
- Faster navigation into the exact FAQ content you want
- Helpful for portal/self-serve KB UX
You can now specify HTML when setting a pop up note on a ticket rule | v2.208 #825950 | 30:38
Allows HTML formatting in popup notes triggered by ticket rules.
- Create more readable/structured internal guidance
- Useful for critical warnings, prompts, and process reminders
Credit notes are now displayed along side invoices on the self service portal | v2.208 #806488 | 33:34
Shows credit notes alongside invoices in the portal.
- Improves billing clarity for customers
- Reduces confusion during reconciliation
Added a new setting to limit agents and users to one active session | v2.208 #761279 | 33:52
Adds a setting to limit users/agents to one active session.
- Helpful for security and account-sharing prevention
- Supports tighter access governance
Added TD Synnex Quote Line Imports | v2.208 #698431 | 34:03
Adds TD Synnex Quote Line Imports.
- Speeds quote building for MSPs using TD Synnex
- Reduces manual entry errors
Added the ability to set specific colours for counters widgets when using dark mode | v2.208 #681842 | 34:07
Adds dark mode counter widget color options.
- Improves readability for dark mode users
- Helps dashboard clarity
It is now possible to create downpayment invoices from Sales Orders for both fixed price hardware/projects and time and materials projects | v2.208 #596243 | 34:26
Adds downpayment invoice creation from sales orders (fixed price + T&M).
- Useful for upfront deposits on projects/hardware
- Supports cashflow management
Added multiple settings in Self Service Portal settings to limit options to the Web Access Level list | v2.208 #436892 | 35:29
Adds settings to limit portal options to Web Access Level list values.
- Reduces risk of accidental “too broad” portal access
- Makes permissioning more controllable
Added the ability to use access control for reports | v2.208 #262984 | 37:46
Adds access control for reports.
- Lock down sensitive financial/ops reporting
- Useful for larger MSPs with more role separation
End of 2.208 Q/A and Cats! On to 2.210 | 41:59
When using the Addigy integration a button will show on devices imported to open the device in Addigy | v2.210 #1054688 | 46:52
Adds a deep link button on imported Addigy devices.
- Faster navigation between Halo and Addigy
- Reduces context switching for techs
Multiple changes made to the Expenses list | v2.210 #1053141 | 47:06
Multiple changes made to the Expenses list.
- Improves list usability and admin workflows
- Helpful if you use Halo expenses operationally
Halo Portal and Agent application (including dashboards) iframes can now be embedded in SharePoint pages | v2.210 #1051449 | 47:32
Allows embedding Halo portal/agent UI (including dashboards) in SharePoint via iframe.
- Useful for intranet-style “single pane” access
- Supports internal operational dashboards
A setting has been added to Recurring Invoice configuration so that Recurring Invoices appear in the Ready for Invoice list and are auto-created (if enabled) if the next creation date falls in the current/selected month | v2.210 #1051296 | 47:58
Changes how recurring invoices appear/create based on month selection.
- Impacts finance workflows—review before enabling
- Useful for month-based invoice planning
A setting has been added to Contract/Agreement configuration that will ensure when adding a Billing Plan Combination using a Billing Template a record will be added for each matching Contract/Agreement | v2.210 #1050626 | 48:32
Ensures billing template application creates a billing plan record per matching contract/agreement.
- Helps when contracts renew/change and you still need accurate billing mapping
- Reduces edge cases in contract-driven billing
Additional import fields have been added to the NinjaOne Device import - Last Contacted and Created Date | v2.210 #1050486 | 51:33
Adds Last Contacted + Created Date fields to NinjaOne device import.
- Enables stale-device reporting (offline 30/60/90 days)
- Supports cleanup and license optimization workflows
A setting has been added to Ticket/Opportunity Types so that the "Send" button can be removed from the Quote screen, so that the Quote can only be sent from the Ticket/Opportunity | v2.210 #1049474 | 54:04
Removes quote “Send” button so sending happens only via ticket/opportunity.
- Enforces process consistency
- Reduces accidental sends from the quote screen
A setting has been added to the Asset Field properties so that Change History records are not created for the Asset Field | v2.210 #1048570 | 54:35
Disables change history tracking for selected asset fields.
- Prevents noisy logs on frequently updated fields
- Helps keep asset records cleaner long-term
A permission has been introduced for Users and User Roles so that Invoice access can be restricted to No Access/Site/Client | v2.210 #1048548 | 55:32
Adds invoice access restriction levels (No Access/Site/Client).
- Tightens financial visibility controls
- Useful for role-based access separation
If an overriding Contract/Agreement is set against a Ticket but not configured to show in the Field List then it will still show but only administrators will be able to edit/update the field | v2.210 #1046935 | 56:13
Shows the overriding contract field even if it isn’t on the field list (admin-editable only).
- Makes hidden billing context visible for troubleshooting
- Reduces “why isn’t billing applying?” mysteries
Database Lookup functionality can now be used when entering an action using the self-service portal | v2.210 #1046459 | 56:58
Enables database lookup while entering an action in the self-service portal.
- Makes portal actions more dynamic and guided
- Useful for structured self-service inputs
Updated Account Integrator released that is compatible with Sage UK v32 (2026) | v2.210 #1046181 | 57:14
Updates the Account Integrator for Sage UK v32 (2026).
- Relevant for Sage UK accounting users
- Helps keep finance integrations current
A setting has been added to allow the Ticket entities to be added to a separate group when creating invoices in the "Ready for Invoicing" area | v2.210 #1044974 | 57:32
Adds a setting to group ticket entities separately during invoice creation.
- May improve invoice grouping/organization depending on your billing setup
- Worth testing in “Ready for Invoicing” workflow